List devices and locations
Specify product types, quantities, preferred specifications, locations, timing, and acceptable alternatives. Mark any undecided requirements.
Describe setup and handover
Include workstation and user configuration, approved applications, peripherals, and data-transfer assistance where needed. Confirm the agreed scope before a rollout.
Define ongoing support
Identify maintenance, peripheral replacement, or repair-coordination needs. Ask for a clear support scope and the terms for the project before agreeing the work.
Keep the brief useful for procurement and setup
Organise requirements by team or location. Include device quantities, essential applications, configurations, accessories, delivery timing, and any setup or support task. Name the project contact and flag decisions still open to alternatives. This gives the proposal a practical structure: equipment, services, dependencies, pricing, and handover. Review each part against the brief before a business order or rollout is confirmed.